Workday

Wednesday, January 19, 2022

CCQ

Workday Core Connectors Interview Questions

Here is the list of Interview Questions related to Core Connector Integrations.

What are Core Connectors and type of connectors?

Workday connectors are the type of Integration by which we can send or receive data from external endpoints.
Core Connector is a pre-build Integration Template used to connect third party endpoint, which provide a method of integrating with Workday and ensure that external systems receive only the data you want to expose.

Packaged Connectors – Also called as delivered connectors. These type of integration connectors are designed for specific vendors. No additional coding is required. We need to perform some basic configuration and they are ready for launch.

Core Connectors – These are more generic templates which we can use with any third-party vendor. Here we have to do coding to meet vendor specific requirements like file format etc. So, here more configuration is needed in comparison with Packaged connectors.

How do you configure a Field Override Service?
Step 1: Go to Related Actions of integration >> Configure Integration Services >> Custom Integration Services >> Click on Create >> select "Create Integration Field Override Service".

Step 2: Enter the name to the service and select Business Object on which you wanted the fields. Also add the alias for the fields that you wanted to use. Click ok.

Step 3: Go to integrations system>> Configure Integration Field Overrides and then click on the service that you have created on the left hand side (usually after Define Eligibility).

Step 4: Select the fields that you want to additionally add under override external fields section. These fields will show up under additional section in xml output file of integration.

What is a Field Override Service?
Field override service is used to add extra fields such as calculated fields in the output as these fields are not available under any service.

How can we add additional fields in Connectors?

Through Field Override Service

What is the use of XSLT in an integration?
You use XSLT ( eXtensible Stylesheet Language Transformations) to transform the input or output data going into an XML document.

What is a WSDL? Why are they important?
WSDL stands for Web Service Description Language, and they are important because they specify how XML documents should be formatted to be accepted as input or define the output of Workday Web Services.

What is the Search prefix that you can use to search all integrations?
intsys:

Name some Integration ID types?
Workday ID, External ID, Reference ID

What are the different audit files that get generated for your Cloud Connector?
Data Changes Audit - This audit holds the relevant data changes. For each worker, displays the Integration Field Override Service name, field name, current and prior field values, and worker transactions for each field included on the integration output file.
Diagnostic Audit - This audit holds the data relevant to eligible entrants from the core connector.
Both of them are of file type .html

What is the use of Suppress Audit Report and where to configure?
In Configure Integration Attributes, you have the option to enable / disable “Suppress Audit Reports” integration attribute by checking or unchecking the checkbox you configure. If you check this checkbox, Core connector doesn't generate this audit file - DiagnosticAudit.html. By default it is unchecked.
Which file is deliverable when you run your Core Connector?

Outputfile.xml:

This is the real output file which can be sent to vendor. We can also apply transformation on this to change the output file format or data in it according to requirements. This file will have by default “deliverable” tag which specifies that this file is deliverable to vendor if delivery is configured.

What are the Date Launch parameters available for Core connector Worker ?
There are 4 date launch parameters available:
As of entry moment: This is the transaction or data entered date which says, till which date the integration has to pick the records.
Last successful as of entry moment: This is the transaction or data entered date which says, what was the most recently used As of entry moment in the last successful Integration (Refers to last integration run). If this is your first time run, then it will be null.
Effective date: This is transaction effective date for the data entered in the system (As of entry moment) which says, till which date the integration has to pick the records.
Last successful effective date: This is the transaction effective date for the data entered in which says, what was the most recently used Effective date in the last successful Integration (Refers to last integration run). If this is your first time run, then it will be null.

How to send output files to external endpoints and what are the available options in that?
We can deliver output files to external endpoints such as SFTP/FTP using delivery service which is provided by workday. We have to add delivery through business process step. So once integration is successful and document is generated, next step will run through Business Process which will be document delivery.

How do you Configure Delivery?
On your Integration,
Step1: Go to business process >> create, copy or link definition.
Add a new step ‘c’, select the type as “service” and in specify select “document delivery”. Click OK.
Step2: You will get an error that the delivery endpoint is not configured. Click on “Configure Document Delivery” to configure endpoint.
Step3: Select the transport type from the list. Enter the credentials. Click OK.

How to configure a Core Connector to show the hires in last 1 month?
To achieve this, you configure the relanvent Core Connector services.
In Transaction log set to Hire BP only. This way it will look only for hire transactions as per our requirement.
Set the 4 important launch parameters:
As of entry moment: This will be current date and time.
Effective date: This will be today's date as I want to check till today
Last successful as of entry moment: This will be a date field which will have value (today – 30) days.
Last effective date: This will be again (today – 30) days.
This way integration will look for employees hired in last 30 days.

What are the other launch Parameters apart from dates in Core Connectors Worker?
Workers: This is a filter, while you want to run your integration for a specific list of Workers, then here you have a choice to select specific workers for which you want to see the transactions. This is an optional.
Restrict results by orgs: This is again a filter, while you want to run your integration for a specific list of Organizations, then here you have a choice to select specific Orgs for which you want to see the transactions. This is an optional.
Full File: This is a checkbox item. If you check this check box, then the integration will not look for changes and gives you all values as of integration run date. This ignores Last successful as of entry moment and Last successful effective date. If you don’t select this option, then it will only find changes and only include those records in output who have changes in one or more output fields. By default this option is not selected.

How to select fields for the output of integration?
Firstly you need to select the service related to which you want to show in the output. For Example If you want compensation related fields in your output, then select checkbox against “Core Connector: Worker / Worker Compensation Data Section Fields”
Then go to “Configure Integration Field Attributes” and select the fields that you need in output.

How to configure Notifications for Integration events?
We can send notifications to users or groups up on Integration abort, errors, completion etc. Below are the steps:
Step1: Go to Integration system >> Integration Notifications
Step2: Select when you want to send notification like if status is aborted, failed, completed etc.
Step3: Select the recipients. You can add a list of Email Id’s or particular security groups like integration admin to send notification to whole group.
Step4: Write the message content so that it will be easy to understand to recipient.

Which all transactions we can select to include in output file? Can we select all?
Yes, we can select all transaction or business processes to include in output.
We can achieve this using Configure Integration Transaction Log option However, first we have to select the transaction log service while selecting services.

Select the checkbox for Override default values to do modifications.
To select all transactions, select subscribe to all transaction types.
To select specific transactions, enter the transaction name and subscribe to specific transaction types.

What are the steps involved in creating a core connector?
Step1: Search for task “Create integration system”. Enter name for integration and select template for integration. Example - “core connector worker” which provides demographic data for workers.
Step2: Select the services as per the need / requirement. Check the appropriate check boxes.
Step3: You will get an error stating “Page Error - There are Integration Attributes enabled for this Integration System that are marked as "Required for Launch", but do not have a Value assigned to them."
Please use the Related Menu Item Integration System >> Configure Integration Attributes to complete the configuration. Assign the values to attributes as per requirement. There are some mandatory attributes which will be shown as “Required for launch”.
Step4: You can define eligibility conditions or criteria. Go to Integration System >> Configure Integration Field Override. Eligibility condition will evaluate which workers are eligible for this integration. You need to select Boolean field under “Override external field”.
Step5: Then as per the requirement you can select fields which vendor wants in output through Integration System >> Configure Integration Field Attributes.
Step6: If your vendor is expecting any additional fields which are not in the core connector, then you can use field override service to add those additional fields.
Step7: Launch/Schedule Integration

Can we give custom name to output file as per vendor requirement?
Yes, We can achieve this using sequence generator. Go to Integration system >> Configure Integration Sequence Generators.
We have to specify the values under Sequence definition as per requirements.

What is mapping and how to map fields in integration?

Mapping is used to map workday fields to external values.
For Example if you want to map Gender values, Workday stores values like Male, Female, Unknown. However your vendor wants to see the values as M, F, U
So you map it this way Male- M, Female- F, Unknown- U
Your output file will hold these values(M, F, U) instead of Workday delivered values.

Workday Core Connectors Interview Questions

Here is the list of Interview Questions related to Core Connector Integrations.

What are Core Connectors and type of connectors?

Step 2: Enter the name to the service and select Business Object on which you wanted the fields. Also add the alias for the fields that you wanted to use. Click ok.

Step 3: Go to integrations system>> Configure Integration Field Overrides and then click on the service that you have created on the left hand side (usually after Define Eligibility).

How can we add additional fields in Connectors?

Through Field Override Service

What is the use of XSLT in an integration?

You use XSLT ( eXtensible Stylesheet Language Transformations) to transform the input or output data going into an XML document. Learn here w3schools

Outputfile.xml:

What is mapping and how to map fields in integration?

Mapping is used to map workday fields to external values.
For Example if you want to map Gender values, Workday stores values like Male, Female, Unknown. How ever your vendor wants to see the values as M, F, U
So you map it this way Male- M, Female- F, Unknown- U
Your output file will hold these values(M, F, U) instead of Workday delivered values.

BP

Business Process Step Types

For better understanding on Business Process Step types, below shows the categorization of the same.

User Input : Needs an input from the user (You see these typically in the inbox as tasks )

Approval : Needs approval from a specific security group (Manager, HR Partner, etc.)

Background Processing: These step types do not need any user intervention. Taken care by Workday.

How to exclude the Notification details link - Business Process

In business Processes, you know that you will be able to configure the custom notifications. Usually you will see the link in the notification that gets generated. There could be different reasons ( like security, don't need to give extra details) as why you don't want to show up the link to the process.

Go to Edit Workflow Notification and check the check box as shown below. This helps in not showing the link details.

Business Process:

Business Process can be defined for any Supervisory Organizations. The Business Process Logic is inherited, so sub ordinate organizations of the same business process defined for a superior organization, unless the subordinate organization has its own version of the process.

BUSINESS PROCESS FRAMEWORK

The Business process framework uses security groups to control who performs the activities that makeup a business process.

Business process are created using a combination of actions, approvals, approval chains, to do's.

The difference between actions, approvals and to dos:

ü Action: Tasks or events within the workday.

ü Approvals: Approval of a task or event with in the workday.

ü To do: Reminder to do a task either with in the workday or outside the system

Action	Definition
Step	The related action icon appears in the left column and contains the available actions for a specific step of the business process
Order	This determines the order of execution for the steps within a business process. Workday uses letters to sequence steps as numbers are sorted alphabetically, not numerically, so 10 sorts before 2. The initiation step is always step “a”
	Subsequent steps will use the characters to through z. For example: If three steps are d, they run parallel and all must be completed to kick off the next step. You can also skip letters. For example: a, b, c, d, f is okay, even though e is missing. In addition, if you add an item with two letters, such as ca, it runs after step c and before step d.
If	A condition is part of business process step and consists of one or more rules. A condition rule is considered an “if” statements. If the condition is not satisfied the step will not occur.
Type	This is where you Identify the type of step. For example: an action, service or to do.
Specify	This is where indicate the specifies based on the type of step.
Optional	An optional step does not have to be completed. You can skip This step, the Next step does not begin until the recipient either choose to skip it or complete it.
Group	Specify one or more security groups responsible for this step.
All	If the column is not cheeked as soon as one person in the role approve the request. Checking the column requires all persons in the security group to approve the request.
Run as user	Use to identify the user for a batch or integration step type.
Due date	This is the elapsed time from when the process is initiated until the process should be completed.
Routing Restrictions	Routing restrictions enable you to configure individual work flow steps so that selected individuals or excluded from the work flow routing based on your selections.
Complete	When a complete step finishes the business process listed as complete even if there are more step in the process.

Business Process Step Types

Step	Definition
Initiation	The initiation step is always the first step in a business process
Action	An action or event that occurs within workday. For example: an action step sub-process of Propose Compensation within the Hire business process.
Approval	An approval step gives the designated approver the opportunity to approve, deny or send back the entire business process.
Approval Chain	An approval chain also approves the entire process. An approval chain to a sequence of approvals that starts with an individual and then goes to that person’s manager and on up the management chain until it gets to the top or until some exit condition is met. Use the group column to set the role-based security group that starts the chain.
Batch/Job	You can specify that a batch process be run as a business process step. When creating or editing a business process. Simply add a step for the batch process (step the step type to batch and specify the batch process to use).
Checklist	A checklist is a collection of to dos. Select one of the existing checklists or create a new one.

Step	Definition
Consolidated Approval	A consolidated approval enables you to combine multiple approvals for the same person into a single approval task notification. When the approvals link to the approval page, they see simplified information for each step, but with a link to more information if they need more detail. As with a single approval, if the approver denies the approval the entire business process is denied and terminated. You can include more than one Consolidated Approval step in a business process to eliminate numerous individual approvals.
Consolidated Approval chain	This step type combines the properties of a consolidated approval step and an approval chain step: It must also be configure from the view mode after you have added it to a business process definition.
Integration	An integration step is a workday system operation that transfers data to or from an external application. An integration step would also kick off a separate processing thread.
Service	A service step kicks off a separate processing thread (e. g: creation of a workday user account)
Review Documents	This step type enables you to use a business process to distribute documents to workers. To make a document available to a workday business process, you must first add the document to workday using the create Document task. This task allows you to upload a document directly as an attachment or provide a direct link to a document on an external system.
To Do	A to do is an activity that the responsible person must do. Such as a new hire filling in and submitting a W- 4 form. You can embed a Workday task in a to do item. Anyone who then receives the to do as part of a business process will see a button ( in Work feed) or a link (in email) that takes them directly to the task where they can take action immediately on the to do item.

Business Processes

Staffing
· Create Position	· Edit Hiring Restrictions
· Create Headcount	· Edit Position
· Contract Contingent Worker	· Change Job
· End Contingent Worker Contract	· Terminate
· Transfer Contingent Worker	· Hire

Compensation
· Request One- time Payment	· Request Compensation Change (ad hoc)
· Request Stock Grant	· Propose Compensation Change (within a staffing event)
· Propose Employee bonus award	·
· Request employee merit adjustment	· Propose Compensation ( within a hire event)

Benefit Events
· Change Benefits	· Change Benefits for open Enrollment
· Change Benefits for life events	· Change Refinement Savings.

Time Off/Leave Events
· Request time Off	· Correct Time Off
· Request Leave of Absence	· Request Return from Leave of Absence

Talent Management Events
· Start Performance Review	· Start Performance Improvement Plan
· Start Development Plan	· Start Disciplinary action

Personal Data Events
· Date of Birth Correction	· Edit ID Information
· Personal Information Change	· Marital Status Change

Contact Information Events

· Legal Name Change

· Preferred Name Change

· Create Primary Address

· Change Primary Address

Create Link to Initiate Business Process:

In workday, you can use the task: Create Link to Initiate Business Process to create an URL.

For example, if you want to send the navigation of Change Job for a worker to your business user or someone, you can create the link and pass it on to them.

Remember that you need have the access to the said BP in-order to access the same.

Business Process: Rescind vs Cancel

Rescind vs Cancel

It’s very important to understand the difference between Rescind and Cancel with in Business Processes. At times you get confused as why you are not seeing Rescind option or Cancel option during or after completing the BP.

Rescind is like rolling back your BP.- You will happen to see this 'Rescind' only when the process is in a status of "Successfully Completed"
- It completely reverses all changes made to Workday data.
- Can only be done by security groups with appropriate permission (Role: Business Process Administrator)
Cancel is like aborting the BP in the middle.- You will happen to see this 'Cancel' only when the process is in status of "In Progress"
- It completely reverses all changes made to Workday data.
- Can be done by security groups with appropriate permission as well as worker who initiated the process.

Thursday, December 16, 2021

WQ2

Q) What is Workday?
Ans. Workday is an enterprise resource planning application (ERP). Workday offers modules like human resources, payroll, finance, and Student. It delivers these applications in a cloud model that allows people to work collaboratively in a real-time environment.

Q) What are the advantages of Workday?
Ans. Workday provides employees with more immediate access to data since transactions are real-time. Workday also offers greater flexibility. The reports that will be available to managers will give them more insight to their data, allowing them to make data-driven decisions.

Employees will be able to view or run their own reports on demand rather than having to request a report and waiting for the results of that request. Employees will be able to access and manage their own HR benefit elections, address changes, dependent changes, withholding exemptions, absence requests and time tracking entries, to name a few.

Q) Workday HCM ?
Ans. Workday Human Capital Management Workday Human Capital Management is the only application that unifies HR and Talent Management into a single system-of- record. And with embedded analytics, manager and employee self-service, and a user experience unlike any other enterprise application, Workday redefines what it means to manage a global, mobile, and diverse workforce.

Q) Key Features of Workday Human Capital Management?
• Talent Management
• Time Tracking
• Payroll Solutions
• Goal Management
• Performance Management
• Succession Planning
• Career and Development Planning
• Payroll Co-Sourcing Services
• Cloud Connect for Third-Party Payroll

Q) How much does Workday Human Capital Management cost?
Ans. Pricing model: One-time Licence, Subscription

Q) Who are the typical users of Workday Human Capital Management?
Ans. Large Enterprises, Mid Size Business

Q) Does Workday Human Capital Management support mobile devices?
Ans. Workday Human Capital Management supports the following mobile devices:
• iPhone
• iPad

Q) Does Workday Human Capital Management offer an API?
Ans. No, Workday Human Capital Management does not have an API available.

Q) What is the goal of Workday?
Ans. A cloud based system that can be updated in real time. Workday aims to simplify the experiences of users.

Q) What are the major HCM Organizations?

Supervisory: Hierarchy of reporting

Company: The legal bindings of the company

Custom: Customization by each company

Cost: All companies and their costs

Regions: Global and affected areas

Q) What are the three teams that usually be working on the Workday implementation?

Business Team "We need this!"

Functional Team "We can do this!"

Tech Team "We can create this!"

Q) What is DA?
Ans. Delivery Assurance: A team of Workday consultants that guide the business in their implementation. This provides consistency and is a point of contact for clients

Q) What are the stages of Workday deployment?
Plan - Establish project management and administration with an agreed upon scope, create project goals, timeline, milestones, deliverable, resources and responsibilities

Architect - Customer and the Workday project team find a common understanding of customer needs. Design decisions are gathered in this stage.

Configure and Prototype - Data conversions for both configuration ad operational data are executed.

Test - Configured Workday system sufficiently meets the needs of the customers business. Each test effort has a different set of conditions and a different purpose.

Deploy- The "go live" stage. All test scripts have met their criteria and all configurations will be loaded into the "Gold Tenant"

Q) What are the different Staffing Models available in Workday?
Job Management

Allows flexibility and speed when hiring

No required number of jobs to be filled

Position no longer exists when the worker leaves

Does not maintain ongoing position history

Position Management

Provides Greatest control over hiring.

Must be an approved and available position prior to an EE starting.

More narrowly defined positions. Pay scale/Job Skill/ Experience level can be different for each

WQ

1. What are actions in the inbox?

Ans. Tasks the user must complete

2. What are archives in the inbox?

Ans. Tasks the user has completed in the past

3. Related Actions?

Ans. Able to easily navigate to related actions for any specified object

4. Workday Community?

Ans. An interactive space where customers, partners, and workday SME'S can collaborate, learn and share the best practices to enhance their workday user experience.

5. What is the name of the icon that allows you to view information (or) perform tasks on the landing page?

Ans. Worklet

6. Search allows you to use partial searches, abbreviations and misspelled words? (T/F)

Ans. Not misspelled words

7. What is the name and location of the icon you should select when you want to act on or make changes to an object?

Ans. Related Objects-Next to Objects [...] Represented by 3 dots.

8. Security and Business Processes are considered cross application and impact all of Workday?

Ans. True

9. What are objects?

Ans. Workday is object based, The data is stored in the form of objects. When you click on an object it brings up a related action icon

10. EIB

Ans. Enterprise Interface Builder: Used to receive data, transform data, and deliver data

11. Tenant

Ans. Each tenant has a unique URL, data in a tenant exists directly from another tenant

12. GMS

Ans. Global Modern Services Tenant, a training tenant, sample data that is pre-populated by Workday

13. Gold Tenant

Ans. The tenant being implemented

14. Sandbox

Ans. Production Copy(Weekly) for testing information

15. What are the 6 stages of tenant implementation?

GMS

Prototype

Design

Full Data Load

Testing

Gold Tenant

16. What are the three types of tenants used by the customer?

Production: Final Tenant (live working in)

Sandbox: Copy of production tenant (can do testing)

Sandbox Preview: Copy of production tenant (cannot do testing)

17. What are the 2 ways to access tenant management in the Workday Customer Center?

Click "menu" drop down on the top left corner and select "tenant management'

Click "tenant management" title on right panel

18. Proxy

Ans. Viewing Workday through another users eyes

19. How do you start proxy?

Type in search bar "start proxy"

Select "start proxy"

Type a user name: example "Logan McNeil"

20. What is HCM ?

Ans. Human Capitol Management. HCM is used for adding, editing, maintaining CORE employee data, transfers and terminations

21. Personal Data Change

Ans. Personal Data Changes are made either by an Employee themselves or by the manager who has a certain security clearance

22. Examples of Personal Data

Change of birth date

Change of national ID

Change of personal information

Update licences

Update visa information

23. What is the position of an employee?

Ans. The position of an employee is a "seat" in the organization and the key element that ties together the job information, location, organizational information

24. Remote Worker

Ans. Workers who are 100% off site.

25. Security Levels

Ans. Who can access what information

26. Related Action Icon

Ans. Three dots within a box. Next to an item where you can preform an action.

27. Which app is designed for managers?

Ans. My Team

28. How many max workers can be compared at one time using the Find Workers Report?

Ans. 5

29. What is the virtual drive where generated reports can be stored?

Ans. Drive

30. Which feature Displays action items and historical actions and business processes for a user

Ans. Inbox

31. Searching on which value will return the search prefix a user has access to see

Ans. "?" (Type Question mark on the search bar)

32. The search feature in workday returns all matching objects and actions a user has access to see

Ans. True

33. What is the home page feature called in Workday?

Ans. Home

34. Which in the list is not a search prefix: employee, bp, .org, worker?

Ans. Employee

35. What landing page is given to tech admin and implementers' ?

Ans. Workbench

36. The workday community is designed as a tool for workday development(T/F)?

Ans. False

37. Where can you go to find out more about courses and additional training offered by Workday Education?

Ans. Training Catalog

38. What is the best way to request that the development team make a new feature or enhancement a high priority?

Ans. Check out brainstorm and vote for features or enhancements that matter most to you

39. Workday landing pages containing applications with related reports and tasks?

Ans. Home & Workbench

40. The Find Workers Report allows you to compare up to 10 workers at a time(T/F)?

Ans. False

41. Where can all workers find and configure their own applications?

Ans. Home Landing Page

42. What is the name of the report that allows you to view workers by facet/criteria?

Ans. Find Worker

43. Where do you access the Inbox?

Ans. From the inbox icon next to the worker's profile

44. What is the search prefix to use when searching for BP?

Ans. bp:

45. How do you distinguish between an employee and a contingent worker in workday?

Ans. Contingent workers are notated with a [C] next to their name

46. You can choose which Self Service tasks to enable for your workers (T/F)?

Ans. True

47. Name at least four self service tasks available in workday?

Ans. request time off, edit personal information, edit payment or withholding elections, create an expense report, request a leave of absence, enter time, etc

48. A worker needs a workday account to be able to edit their Personal Information (T/F)?

Ans. True

49. Name three Self Service tasks a manager can do in Workday to support their teams?

Ans. Transfer, promote, change job, change business title, terminate, start performance review, etc

50. You cannot approve expense reports from your Inbox on a mobile device (T/F)?

Ans. False

Saturday, December 11, 2021

Prefix

Your Prefix should be followed by a colon to tell system that you are searching with a prefix text. To find the list of Search Prefixes in your tenant, just type "?" and hit enter. It will produce the Search Prefixes report. Apply filter on "To Find" to identify your desired values.

To Find: Any Object that you want to find in specific, Say it reports or Business Objects or Organizations
Type This Prefix: the prefix to be used while searching to view specific results
Search Category: Categories that this item belongs to. Like a tag.

For Example:

to find only Supervisory organizations, begin your search text with 'sup:'

to find only workers, begin your search text with 'worker:'

to find only integrations, begin your search text with 'intsys:'

to find only report definitions, begin your search text with 'rd:'

To my knowledge this is delivered and maintained by Workday and you do not have a way to edit the search prefixes.

Prefix:intsys

Integration Systems

You can find all the integrations Enterprise Interface Builder (EIB) , Cloud Connect (both Packaged Connector, Core Connector), Workday Studio easily with the usage of prefix - intsys

This Prefix will come really handy for you when you are searching for any integrations in your tenant.

intsys: (keyin your search keywords)
Example -

intsys: INT001 EIB out

Workday

Pages

Wednesday, January 19, 2022

CCQ

BP

Thursday, December 16, 2021

WQ2

WQ

Saturday, December 11, 2021

Prefix

Sunday, December 5, 2021

CF21

CF20

Saturday, December 4, 2021

CF19

Friday, December 3, 2021

CF18

CF17

HTML2

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