Job Application Stage Order
Open the task Edit Tenant Setup - Recruiting to access Job
application stage order at the end.
This sequence helps in setting up your organization's Job Application order in
recruiting.
Don't forget, always Review stage comes first and the last will
be Ready for Hire stage.
Search Categories
You may be wondering why my search results are pointed to a
specific category ( mostly Common) once you type your words in the search
bar and hit enter.
To change this default, you need to access the task "Edit
Tenant Setup - Search". Make sure you have enough permission to
access this task.
Under Search Category, change it to your preferred
Category. (In the second screen shot below)
Below screen shows the keyword 'hire' and the category on
the left pointing to Common.
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Workday Search Page - Search Categories and Results |
Search Synonyms
Search Synonyms are something which you want to see in the
search results based on what you predefined.
Say, for Example when you type Affordable
Care and search in the search bar, it results in some reports and tasks.
Affordable care is often called as Obama Care, so if you want to
refer the affordable care, you can simply search for Obama care as a
synonym. Here
Workday Term is Affordable
Care
Synonym is Obama Care
Access the task "Edit Tenant Setup - Search"
under Search Synonym Workday currently has a "Tenant Setup -
Search" area, this allows you to create synonymous search terms and
associate them with WD delivered terms. e.g. Employee = Worker, Workers
etc.
Do remember this is not ad search prefixes,
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Search Category and Search Synonym Setup Synonyms in different languages can be listed together.
However, if many synonyms will be defined across several languages, it is
recommended to define synonyms in the tenant base language and then use the
Business Object Translation task to create translations in other languages. Tenants It is important to get familiar to the term ‘Tenant’. Here I
will discuss about Tenant and its management in Workday. Tenant is a unique environment which holds different
data set maintained by Workday. (logically separated in the database) To my knowledge, the term Tenant was coined based on the
Owner – Tenant, Example if you are renting a property from a land lord, then
you are called as Tenant and the person who rent it out is the Owner. Here,
Workday is allowing its customers to use the product in the cloud space,
in-turn Workday charges its customer in the agreed frequency. (Annually /
Quarterly). In relation to other ERP's like PeopleSoft, SAP, Oracle Apps
etc. You can relate Tenant to Instance (or) Environment (or)
Application (or) App. Each Tenant has a unique URL. We can categorize Tenants broadly into two: 1. Production Tenant Types Production Sandbox Sandbox Preview 2. Customer Provisioned Implementation tenants: GMS / AMU / GOV Prototype Design Full Data Load Testing Gold Below I will describe each of these tenants 1. Production Production is your organization's system of record. This is
the live tenant. All day-to-day transactions are captured here. Your
business users will access it usually. 2. Sandbox Often called as copy of PROD. Sandboxes gets a refresh every
week with the Production data as of Friday at 6:00 pm PT during Weekly Service
Updates which is a scheduled one. You can log a Tenant management request to
skip the refresh, you can skip refresh for a maximum of 2 consecutive weeks. Ad-hoc basis refresh is not possible for Sandbox. If you
plan to do so, consider Implementation Tenants. Usage: Testing configuration changes, loads, replicate
Production defects etc., 3. Sandbox Preview Sandbox Preview also holds the copy of the Production data,
additionally it contains new functionality that may be available in a future
Feature Release. Sandbox preview is refreshed every week during the Scheduled
Friday Service update. One exception is - It is not refreshed 4 weeks prior to
a Feature release. Example: If you are currently on Version 33 in
Production, then In Sandbox Preview you will get Version 34 (the next version
#) prior to 45 days of Expected go-live. This duration allows you to test your
objects, integrations and reports. Workday doesn’t recommend you using the Sandbox Preview
tenant for deployment work because – Sandbox Preview contains new features where other
non-preview parallel tenants would not have. Migration tool – Solutions doesn’t support object movement
from Preview tenant to a Non-Preview tenant. We will not be sure when the new features in Sandbox preview
will be available in PROD. Notes: What's new in Workday - Use this report to compare and
see the upcoming functionality with existing versions. 4. Implementation Implementation tenant gives more flexibility with respect to
refreshes. Workday recommends using Implementation tenant if you are
configuring new features which you think would take more than 3 weeks to
complete the project. The Implementation tenants are not refreshed with a copy of
Production unlike your sandbox tenant. There are no mandatory refreshes but on
ad-hoc basis. Based on Subscription and Size of the company, your company
will have additional implementation tenants. Empty Implementation tenant will be used for prototyping
after initial discovery phase. Used by: Developers, Implementation Consultants,
Integration Consultants, Report Writing Specialists etc., 5. Implementation Preview This is another preview tenant like Sandbox preview. Workday
recommends Implementation Preview tenant if you are testing future features and
you do not have a Sandbox Preview tenant. The Implementation Preview tenants
are subject to weekly Service Updates, but the tenants are not refreshed unless
you specifically request to do so. The creation of your Implementation Preview tenant must be
requested using the Workday Customer Center or the Workday Partner
Center. You must refresh the data in the Implementation tenant to
transform it into an Implementation Preview tenant. Training Tenants: New customers are provided with either Global Modern Services (GMS) - Used by most of the
customers Green Oak Valley (GOV) or – Used by Universities
and Colleges Alma Mater University (AMU) – Used by Education
and Government Customers The GMS, GOV or AMU tenant gives you an opportunity to see
configured features and custom reports using fictitious organizations and
workers. These Tenants are pre-configured with demonstration
data. No customer or testing data should be loaded into the GMS,
GOV and AMU tenants. Gold Tenant: This Tenant is used to create
the Production Tenant while you go-live initial deployment. A gold tenant
is created empty and is used to load customer's data. It will eventually be
used to create the Production tenant for a customer's initial deployment into
production. You can request the Gold Tenant 6 Weeks prior to go-live. The term deployment
tenant refers to the Implementation tenants used to implement the Workday
solution, such as for loading employees, configuring features, testing, and
building integration. The term deployment tenant does not refer
to a customer's Production, Sandbox, or Sandbox Preview tenants. How is the initial Production Tenant Built when your
Organization goes live? Build Gold Tenant from Scratch System testing and validation Move Gold Tenant to Production Production Tenant Prototype Tenant: These tenants are oftenly
called with names P0 (called as P-Not), P1, P2 and P3. These are used during
the implementation Phase where you Build, Test and Deploy you Organization
data. These are Implementation tenants too. Tenants are created, refreshed and deleted during the Tenant
Maintenance Window. How to request Workday Tenant Refreshes? Through Workday
Customer Center (or) Workday Partner Center All tenant requests like refresh, migration from one tenant
to other are done though Tenant request and in-turn taken care by internal
Workday JIRA tool.
Production --> www.myworkday.com Non-Production --> impl.workday.com ( Including Sandbox ) **************** Proxy Access to Non-Production Tenants What is Proxy? The authority to represent someone else. For example if
your Manager went on leave for 10 days, and there are multiple approvals
pending on his/her side which are very important or urgent. In an ideal
scenario your manager can delegate his/her work items to one of his
peer or manager, so that they can complete the tasks on this behalf. This is
called as delgation, which happens in the Production tenants. Only in the non- Production tenants we have the provision to
work as Proxy. Start Proxy: This is the task to Start Proxy as another user.
This is a task to stop Proxy and come back to the original
login what you were.
A proxy session excludes access to certain Workday
functionality as well as functionality that requires connecting to another
service, including: Access to documents on My Reports. Background conversions. Business form printing. Email. Integrations (including Reports as a Service, REST API, and
Workday Studio). Mobile Push Notifications. Notifications received through the user interface. Scheduled reports. Solutions. Workday Drive. Tenant Policy and Pricing Customers initially deploying the workday product
for the first time will get below number of Initial tenants depending
up on the size of the organization. Workers include both Employees and
Contingent Workers (Contractors). Core HR: 3,501 - 20,000 Workers (4 Tenants) 20,001 - 40,000 Workers (5 Tenants) Over 40,000 Workers (5 Tenants) Core Financials: 3,501 - 20,000 Workers (5 Tenants) 20,001 - 40,000 Workers (5 Tenants) Over 40,000 Workers (6 Tenants) Core HCM + Core Financials: 3,501 - 20,000 Workers (7 Tenants) 20,001 - 40,000 Workers (7 Tenants) Over 40,000 Workers (8 Tenants) Student Records or Admissions + Student Recruiting: Less than 3000 Students (3 Tenants) 3,501 - 9,999 Students (4 Tenants) 10,000 - 19,999 Students (5 Tenants) Over 20,000 Students (5 Tenants) Adding other products like Payroll (1 Tenant) or Prism
Analytics(2 Tenants) or Expense or Procurement (1 Tenant) will add the tenant
count in addition to the above said. Pricing: It's not wise on my part to put the pricing, if you are
interested please check the Community portal. All the pricing is dealt per month per tenant basis
and categorized below number have different price attached to it. # of Workers: <3,500 # of Workers: 3,501 - 10,000 # of Workers: 10,001 - 40,000 # of Workers: 40,001+ Points to Ponder: The additional tenants have a 3-month minimum
duration. Customers can request to purchase a tenant by entering a
purchase / renew tenant management request. Customers can purchase additional Implementation tenants at
any time on a subscription basis, which can be used for training, implementing
new functionality, testing changes to existing functionality, and more. The Initial HCM, Financials, and Student Implementation
tenants expire 60 days after the customer’s Gold tenant is moved to
Production. The minimum duration for a purchased tenant is 3 consecutive
months. The maximum duration for a purchased tenant is 1
year. A new order form will need to be processed after 1 year. At the end of the initial term, the tenant auto-renews on a
3 consecutive month bases for 1 year. Prism Analytics on additional tenant gives you 1 TB Storage
with Published Rows up to 100,000,000 Additional Reads: Maintenance Windows
Here is a quick view of Community Calendar which
shows the filtered events - Operations on - Implementation, Production,
Sandbox and Sandbox Preview. This provides the view of scheduled events. Other events that you can check out in the filter are Training
Class, User Group Meeting, and Webinar
2am 10am 6pm 10pm All Week days except Friday 6pm, Friday 10pm, and
Saturday 2am, because of the Weekly Maintenance. You need to submit your maintenance request by 2pm PT
on the day prior to your preferred maintenance window. This is the deadline set
by Workday. Data Centers There are 5 different data centers for Workday. Below is the
list. Ashburn Dublin Portland AWS Columbus AWS Montreal Blow show are the sample URL as how you login to the prod
and non-prod workday tenants Production: impl.workday.com Non-Production: www.myworkday.com To check which data center you customer / organization is
at, you can verify by logging into Workday Community or Workday
Customer Center or Using Your Tenant URL Prefix. Via Workday Community: Click your profile image and select View Profile. Click your Organization (Company) name. View the Production / Non- Production Data Center value. Here is the 30 Days View for one of the Workday Data
Center 24 hour View of one of the Workday Data Center This shows 4 statuses: Available Maintenance Degraded Disruption This provides details of upcoming scheduled maintenance,
Historical view of the past 24 hours or past 30 days. Feature Release and Service Updates There are two Types of Schedules that you can notice in
Workday. One is Feature release which is like an upgrade
and the other being Service updates which is like regular maintenance, or
applying patches, fixes. Dates: ( 2019 - 20 Schedule) Previous Version - 32 February 4, 2019 - Features available for Preview March 9, 2019 - Workday
32 available in all tenants Previous Version - 33 August 3, 2019 -
Features available for Preview September 7, 2019 - Workday 33 available
in all tenants Here on the Versions are called with Year and Release, Example: 2020R1 , 2020R2
instead of WD34, WD35 Current Version - Workday 2020 Release 1 (Known as
WD34) February 1, 2020 - Features available for Preview March 7, 2020 - Workday
34 available in all tenants Upcoming Version - Workday 2020 Release 2 (Known as
WD35) August 8, 2020 -
Features available for Preview September 12, 2020 - Workday 34 available
in all tenants Service Updates: Fixes are applied every Friday during Scheduled timings in
the service updates. During the scheduled updates you will notice the tenant will
be down and a message saying "Workday is currently unavailable." with the
duration of outage. Its generally a 12 hour window on a weekend for Non-Production environment.
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